City Records and Open Records Requests

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I. Information and Video Requests

A. Information related to submitted building permits, development plans or the status of reported Code Enforcement issues can be accessed through our build.SandySprings.gov portal.

B. Maps and other datasets can be accessed through our Open Data Portal.

C. Video recordings from dash and/or body cams can be obtained by completing a VIDEO REQUEST FORM. Please follow the instructions below. 

Step 1: Download the Video Request form, and save to your computer.

Step 2: Complete the entire form, leaving the ‘FOR COURT USE ONLY’ area blank.

Step 3: Save the changes made to the Video Request form.

Step 4: Email the form to municipalcourts@sandyspringsga.gov.

(POLICE VIDEO RECORDINGS COST $30.00 EACH)  

 

II. Open Records Requests (ORR)

The Georgia Open Records Act (O.C.G.A § 50-18-70 et seq), requires that all public records, except those excluded by court order or by law, be open for personal inspection by any individual at a reasonable time and place.

To initiate an Open Records Request, please follow the instructions below. 

Step 1: Complete the Open Records Request form, and submit your request.  

Step 2: After submitting your request, you will receive an email confirmation with a security key and a request number for retrieving your records, following the completion of your request.

Step 3: When you receive notification that your request is complete, login to the Public Records Request Tracking Portal using your security key and request number to view or download the records you requested.  

Requested records are usually available within three business days from receipt of the request. When documents are not available, or the City estimates it is going to cost more than $25 to produce the records, or there are exceptions that the City relies upon, the City will respond within three (3) business days stating when the documents will be available, the estimate of production costs, and/or what exception(s) the City relied upon. If the City withholds a public document from production under an Open Records Request, we must provide a written response citing the appropriate code section which exempts the record from being released.

Record Retrieval Fees 

As authorized by Code Section 50-18-71 of the Open Records Act, after the first 15 minutes of a City employee’s time has been expended, the City charges a fee per hour (or fraction thereof) for search, retrieval, redaction, and other direct administrative costs involved with an open records request. This fee represents the salary of the lowest paid full-time employee who possesses the necessary skill and training to perform the request.

Other Fees include:

  • $0.10 for each page requested to have copied  
  • $0.40 first audio CD copy
  • $0.50 each additional audio CD copy
  • $4.00 Flash Drive
  • Oversized Copies (plats): 48 x 32 inch ($8.00)
  • Oversized Copies (plats): 24 x 30 inch ($4.50)
  • Oversized Copies (plats): 24 x 36 inch ($6.56)
  • Police Camera Video Recording: $30.00
  • Traffic Camera Video Recording: $30.00 (You can review the video at City Hall for $5.00 before making a purchase decision. If you decide you want the video, you will pay $30.00 total).

You may pay the cost by cash, check or in person with a credit card. There is a 5% surcharge for payment by credit or debit card. Please make checks payable to the City of Sandy Springs.

For additional information and questions regarding open records and open meetings, please contact the Sandy Springs City Clerk’s office at 770.730.5600.

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